How to request a deposit
1) Log in to Rounded, and from the menu on the left, click Invoicing > All invoices
Click New Invoice
Or use the quick link button on the dashboard
2) Select the client name to be invoiced
For more information about manually creating a new client, click HERE.
3) Fill in the invoice details as required
4) Click Request deposit
5) On the deposit panel, scroll across the bar to set the deposit to be requested
or enter a flat amount
6) Click Done
7) The Due field will be changed to Deposit due, which defaults to payable upon
receipt.
8) Attach any files or documents relevant to the invoice
10) Click Ready to send when the invoice is ready to be sent
The invoice will show the status as DEPOSIT REQUESTED
The invoice history will appear on the right side of the invoice, showing the stages of the invoice
How to record the deposit
1) Open the invoice by navigating to Invoicing > All invoices
2) Click Record a payment
Or use the quick link button on the dashboard
3) Fill in the payment information, then click Save
To learn how to add payment via bank feeds, click HERE.
The invoice status will show as DEPOSIT PAID, and the payment reflected in it
The invoice history will show the invoice status as Received $ - Deposit paid
Sending an invoice for the outstanding balance (after deposit payment)
After recording the payment for the deposit, the invoice for the remaining balance can be sent
1) Open the invoice by navigating to Invoicing > All invoices
2) Set the payment term if it is different from the default payment term
3) To send to the client, click Send for balance
Or click mark balance as sent if there is no need to send it to the client again
If the invoice requesting a deposit was sent using the online link, you don't need to send the invoice to the client again. The client will see the updated version when they click the link. PDF invoices won't be automatically updated, so they must be resent so the client can see amendments.
The invoice history will show the invoice status as Send for $ balance
How to record the balance payment
Once payment is paid, click Record a payment
Or use the quick link button on the dashboard
To learn more about how to add payment via bank feeds, click HERE.
The invoice history will show that the invoice has been paid in full.
Remember to download the Rounded mobile app!
