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Requesting a deposit

How to ask for, track, and complete deposit payments on an invoice

Written by Michelle

Request a deposit

  1. Go to Invoicing → All invoices and click New Invoice.
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  2. Add your client and invoice details.
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  3. Click Request deposit.
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  4. On the deposit panel, set the requested deposit amount by scrolling the bar or entering a flat amount, then click Done. The Deposit due field will change to Upon receipt, payable upon receipt. Or you can change it to No due date.
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  5. Attach any relevant files and click Ready to send. The invoice will show as DEPOSIT REQUESTED.

Record the deposit

  1. Open the invoice by going to Invoicing > All invoices.
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  2. Click Record a payment.
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  3. Enter the details and click Save. Invoice status updates to DEPOSIT PAID.

Send for the outstanding balance

  1. Set the number of days for the 'Balance Due' period.
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  2. Click Send for balance to send the remaining balance invoice to the client, or if you don't need to resend it, click Options → Mark as sent.

NOTE: Online link invoices update automatically; PDF invoices must be resent to show amendments.

How to record the balance payment

  1. Once the outstanding balance is paid, open the invoice and click Record a payment.
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  2. The invoice history will then show the invoice has been paid in full.

Remember to download the Rounded mobile app!

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