How to request a deposit

1) Log in to Rounded and from the menu on the left, click Invoicing > Invoices

2) Click New invoice

Or use the quick link button on the dashboard

3) Select the client name to be invoiced

    For more information about manually creating a new client, click HERE.

4) Fill in the invoice details as required

5) Click Request deposit

6) On the deposit panel, scroll across the bar to set the deposit to be requested

    or enter a flat amount

7) Click Done

8) The invoice’s timeline will appear at the right side of the invoice that shows the stages of the invoice

    and the Due field will be changed to Deposit due, which defaults to payable upon
    receipt.

9) Attach any files or documents relevant to the invoice

10) Click Ready to send when invoice is ready to be sent

Invoice will show status as DEPOSIT REQUESTED

And timeline will show the invoice status as Send and request deposit

How to record a deposit

Once the deposit has been paid

1) Open the invoice by navigating to Invoicing >  Invoices

2) Click Record a payment

Or use the quick link button on the dashboard

3) Fill in the payment information then click Save

To learn how to add a payment via bank feeds, click HERE.

Invoice status will show as DEPOSIT PAID and the payment reflected in it

And timeline will show the invoice status as Deposit paid

Sending an invoice for outstanding balance (after deposit payment)

After recording the payment for the deposit, the invoice for the remaining balance can be sent

1) Open the invoice by navigating to Invoicing >  Invoices

2) Set the payment term if it is different from the default payment term

3) To send to the client, click Send for balance

    Or click mark balance as sent if there is no need to send to the client again

If the invoice requesting a deposit was sent using the online link , there's no need to send the invoice to the client again. The client will see the updated version when they click the link. PDF invoices won't be automatically updated so will have to be resent for the client to see any amendments.

Invoice status will show as OUTSTANDING

And timeline will show the invoice status as Send for outstanding balance

Once payment is paid, click Record a payment

Or use the quick link button on the dashboard

  To learn more about how to add a payment via bank feeds, click HERE.

And the timeline will show that the invoice is paid.

Don't forget to download the Rounded mobile app!

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